Step to Design Chatbot App Development [Updated]

chatbot development services

In simple words, A Chatbot developer is a software engineer who develops an application that automatically interacts with the customer when any person comes to your website. But before you have to set up the chatbot properly on the website. It acts like a form in which 2-3 major points. Such as Name, Email Address, and phone number so you can ask your query.

If you have a website to showcase your business, what makes it more interactive? Probably Chatbots! Right? Because firstly, it helps to understand your users and secondly, expands your reach. Although, we know these promising technologies aren’t that simple to grasp. But how can you streamline Chatbot app development for your business? However, you can get assistance from the developers. But here we have a checklist to develop an interactive chatbot for your website. Let’s dive in and explore.

An overview of chatbot app development

Chatbots aren’t a new concept to you, are they? It follows a straightforward conversation format. Using AI, this structure contains images, texts, and audio. Furthermore, these chatbots have pre-programmed scripts and machine-learning algorithms. Businesses use these automated robots to respond to user inquiries. Chatbot app development is nothing without design. Because you can add programs, tone, and “brain” for human conversation during the design phase.

Steps for designing chatbot app development

Here are some design steps that you should follow while developing chatbots.

chatbot development process

1.Determine your expectations

What to do before developing any product? We determine its use and how it will affect our business. It goes the same for the chatbot app development process of your business. Define what you need or what business goals you set. Try to differentiate if you want to make an appointment, assist users, solve queries, etc. If you have just started your website, then developing a high-end chatbot is not possible. You have noticed Siri, Cortana, and Alexa offer more sophistication than your customer service bot. So now we come back to chatbot development.

Explain in detail how the assistant will streamline the customer journey.

  • Is it assisting you in gaining traction?
  • Will it help to interact with the users?
  • Or will it inform them about the new feature

If it answers all of these questions, it is doing its job. Stay to the point. As you know, a chatbot is a foundation for everything you will build around it.

2.Create your goals

Chatbots can complete any task in a single step. As a result, creating a chatbot that customers connect as human remains a concern. After considering your goal, consider how your bot will assist you in achieving it. Focusing solely on the pointer can cost you a second. Discuss with your team how to include the use cases that clearly define your business. So, during chatbot app development, keep the following goals in mind:

The most common chatbot objectives are:

  • Creating leads
  • Displaying featured products
  • Taking back abandoned shopping carts
  • Scheduling meetings and demonstrations.
  • Answering commonly asked queries
  • Obtaining feedback

Furthermore, these objectives assist you in designing a workflow that addresses at least some of these objectives.

3.Select the channel

We can all agree that platforms and technology stacks are critical in chatbot development. In today’s world, technologies are constantly evolving. Although, there are numerous chatbot platforms and tools available on the internet. But here’s a thing: check the parameters when you built a chatbot on the website.

Examine their responsiveness, compatibility, customization, etc. Instead, select a platform that integrates with other social media platforms. However, if you want to provide a user-friendly chatbot, look into some suitable frameworks. You can also hire an Android app developer for more guidance. Or a relevant and current technology stack. These frameworks may be the best option for creating a complex yet profitable chatbot. The tools provided will assist you in meeting customer expectations.

4.Develop NLP Integration

You’ve already decided, researched, and chosen chatbot app development for your firm. At this point, some designers are attempting to create an advanced chatbot using AI. They had no idea that taking this risk would cost them the chatbot. When you invest in promising technologies like AI, ML, and NLP, you need to be careful.

Chatbot development, on the other hand, necessitates real-time and precise business requirements. NLP also employs voice recognition in chatbots. As a result, this process completes in a step-by-step manner. It begins with an understanding conversation, which is then divided and processed.

5.Describe your customers

Many chatbots interact with users, which is quite followed by every business site. Aside from your goal, what else do you do for users when you design a chatbot? Firms can sometimes outnumber customer needs. Instead, you should include them at all stages. Create their customer journey with your chatbot.

To interpret their needs, ask yourself questions or conduct surveys.

  • What have previous customers said?
  • Why did they pick you?
  • What do they anticipate?
  • What changes do you need to make?


Furthermore, this can answer many of your questions and show you where you can improve.

6.Frame its personality

So, here’s a crucial consideration for chatbot development. Sometimes businesses skip making the chatbot human. Yes, you read that correctly! We can’t upload a brain, but we can give them a personality. Give your chatbot a tone before it interacts with humans. Keep in mind that the first impression is the last. It doesn’t matter how good your website is if your chatbot isn’t speaking in the way that users expect. It is a flop!

Try to match the personality of your chatbot to your brand essence. If your brand is eccentric and your customers are young, your chatbot’s personality should reflect that. You can also hire an Android app developer for more guidance.

Furthermore, consider your bot to be a person and you will learn how to make it more human.

7.Keep conversation simple

After nearly humanizing your chatbot, we move on to program a simple conversation. Being the website owner, you might know how will the user react or converse. However, your user can indulge in any irrelevancy with your intelligent bot. As a result, try designing a chatbot interaction that covers every detail sharing. Don’t make conversation boring by adding too much about your business. Users come to your website for seeking the products you sell and not for your wisdom. Right? Start by analyzing an idea of what can be the conversation will flow. Moreover, make it obvious but don’t compromise your primary goal. Furthermore, try to design a healthy and productive flow for the chatbot.

8.Test your chatbots

You should thoroughly test the internals of the chatbot app after designing it. It is what we mean. Examine the messages and images you intend to include in the chatbot. To analyze and resonate with your website’s users. Implement external tools such as a trigger, VWO and Tidio chatbots, and so on. You can use A/B testing to ensure a smooth chatbot process flow. Additionally, try creating a clone designing chatbot and then making changes to it. As a result, you will not have to invest as much money in the final product. You can also create your user tags and track their performance. Furthermore, if you select chatbot templates or custom designs, you can get an idea of the workflow.

9.Improve with feedback

You consider yourself successful after delivering an engaging and user-friendly chatbot. But hold on. Because you will learn a lot after your chatbot passes all the necessary tests. Moreover, beta testing allows you to improve any flaws before the release. Don’t think the testing process stops there. Include your users in the designing and testing process as well. Keep track of feedback, performance analysis, workload testing, etc.

Because you will gain a thorough understanding of your chatbot this way. Examine how quickly it responds to user queries, what parameters it includes, and so on. You can seek assistance from chatbot development services for more guidance.

Classify your questions and analyze them:

  • If your bot helps to meet KPIs?
  • If the bot helps your users?
  • Is your bot satisfies your clients?
  • How can you boost productivity?


No chatbot app development can be perfect, yet it can be simple. But the development and upgrades will keep on going. Moreover, try to analyze your bot by using it yourself.

10.Support of human

What if your chatbot app development does not respond to all of the questions? What if the bot is incapable of handling the technicalities? These are just a few examples of bottlenecks; there are many more. If the chatbot can’t respond, remember to add a human support agent. So, let’s break this down into steps.

  • User begins by asking a question.
  • Then chatbot responds as pre-programmed.
  • If user is dissatisfied with the response.
  • The conversation gets transferred to a human agent at this point. It’s as simple as that.


Furthermore, too many questions and answers can frustrate your users and cause them to abandon your site. So don’t rely solely on chatbots. Involve your support team as much as possible.

Although chatbots can help in most cases, in an emergency, seek human assistance. You can configure mobile notifications to appear on your phone. And give you some seconds to finish the conversation.


Conclusion: Chatbot app development is not as simple as it appears. As there are more steps than just technicalities, design, and development. Although the steps outlined above will assist you in navigating all of these phases easily. For more consideration, consult Importance of Chatbot development services for your projects.



What API is used to create chatbots?

You can create chatbots to converse with users using the Slack API.

What are the two main processes that chatbots perform?

Modern chatbots use AI/ML and natural language processing to converse with customers in the same way that a human agent would.

What is the most difficult challenge with chatbots?

Chatbots do not understand the true context in the way that humans do when conversing with another human.

Is a database required for a chatbot?

The information knowledge base is used to provide the chatbot with the information it needs to provide an appropriate user response.

What is the cost of developing chatbot app ?

The cost of developing chatbot is depends on types of chatbot you used if you used AI Based chatbot it will cost lower around 10000$ to15000$ While human based chatbot charge starting from 5000$ to10000$

What is 4 Types Of Chatbot ?

There are variety of chatbot available in marketing we listed major 4 types of chatbot

  • Voice Based Chatbot
  • AI Based Chatbot
  • Menu /Button Based Chatbot
  • Rule Based Chatbot